Services for Law Firms | Luminspire Group

Fractional COO, CFO, and CHRO for Law Firms

You serve clients with legal excellence. The leaks are in billing cadence, realization and collection discipline, matter intake, utilization visibility, and trust accounting routines.

Stop write downs, partner bottlenecks, and trust account anxiety. In approximately 90 days, we install firmwide operating systems your team can run without you. We do not provide legal services. We build the operating discipline that makes your legal services profitable, predictable, and compliant.
Law Firm Operations and Compliance
IOLTA trust accounting hygiene • Client funds segregation • Engagement letter and scope control routines • Conflicts intake workflow design • Confidentiality practices for admin operations • I-9 and EEO-1 HR compliance (SHRM-SCP) • Light QMS where applicable

Typical clients: 10 to 75 people • $1M to $25M revenue • Litigation boutiques, employment, real estate, trusts and estates, family law, corporate, and plaintiff firms.

Tools we work in: QuickBooks, Microsoft 365 and SharePoint, simple PSA or timekeeping tools, and your case management system via exports. No new software required.

The Full-Time Executive Alternative

Full-time COO: $200K salary + $60K benefits + equity = $270K+ per year
Fractional leadership: $3,700 to $5,550 per month for targeted operating systems
Senior expertise without a 6 month search or benefits overhead. Typical first quarter wins: DSO, realization uplift, clean retainer management, and trust account reconciliation cadence.

If this sounds familiar, you are in the right place

Unbilled WIP and late pre bills drag cash flow
Realization sits below target and discounts become standard
Retainers and trust transfers are inconsistent or delayed
Matter intake and conflicts checks are slow or manual
Partners approve everything and become the bottleneck
Utilization and staffing visibility is late or not trusted
Engagement letters vary by attorney and invite scope creep
AR collections require monthly fire drills and uncomfortable calls

How We Work: One System at a Time

Example
Fix invoice lag and realization
Pre bill checklist, weekly billing cadence, write down policy, partner review window, retainer top up rules
Example result: DSO reduced from 50 to 22 days. Realization up 6 points.
Example
Install weekly utilization and staffing rollup
Timekeeping hygiene, rollup by practice group, simple dashboard, named owner and deadline
Example result: Over or under allocation visible in real time
Example
Standardize intake, conflicts, and engagement letters
Intake form, conflicts checklist, engagement letter library, kickoff script, closeout SOP
Example result: Scope creep drops, fewer write offs, cleaner audits

Transparent Hourly Pricing

$185 per hour. Most law firm engagements run 20 to 30 hours per month ($3,700 to $5,550). That buys hands-on operating systems work: tightening AR cadence, improving realization and collections, standardizing intake and engagement letters, building utilization dashboards, and coaching practice leads to run the cadence. Measurable results in approximately 90 days, without hiring a $200K+ executive.

Operations & Delivery

Fractional COO

"Matters move, but nothing standard sticks. Every partner runs their own playbook and staff scramble."

Put discipline behind delivery. We lock in utilization, realization visibility, and clean handoffs. We standardize SOPs, QA gates, intake, conflicts, and engagement routines so each practice runs the firm’s way, not their own.

Example result: 25 person litigation boutique reduced DSO from 50 to 22 days in approximately 90 days. Weekly staffing visibility installed. Engagement letter library adopted.

Standard Package

$3,700/month
20 hours per month
$185/hour • 90 to 180 days
  • Core SOPs and QA checklists
  • Utilization and staffing tracking by practice
  • Intake to closeout workflow and file structure
  • Engagement letter and kickoff templates

Growth Package

$5,550/month
30 hours per month
$185/hour • 90 to 180 days
  • All Standard features
  • Realization and write down policy with owner
  • Capacity planning and resource modeling
  • Compliance routines mapped to trust accounting hygiene
Finance & Compliance

Fractional CFO

"We have a CPA, but cash is unpredictable. Pricing and retainers are guesswork. Trust accounting makes us nervous."

Taxes and books are not finance leadership. We tighten AR, build cash forecasts, and bring retainer and trust transfers into a monthly routine. We align pricing models to effort and risk and make realization and collection discipline visible and owned.

Example result: Firm installed gross margin by matter and a simple pricing playbook. Finance errors dropped 80 percent. Trust reconciliations moved to a weekly routine.

Standard Package

$3,700/month
20 hours per month
$185/hour • Ongoing
  • Monthly dashboards and cash forecasts
  • Realization and margin by matter and client
  • AR discipline and DSO tracking
  • Retainer top up rules and trust transfer cadence

Growth Package

$5,550/month
30 hours per month
$185/hour • Ongoing
  • All Standard features
  • Pricing and discount playbook
  • Terms language for margin protection
  • Budget planning tied to staffing capacity
People & Compliance

Fractional CHRO

"Associate and paralegal turnover disrupts delivery. HR compliance feels risky. Hiring is slow and noisy."

Build simple people systems that scale. We deliver recruiting flow, onboarding, performance cadence, and policies that reduce risk. Law firm specific: billable versus non billable clarity, role ladders, and light confidentiality and security training cadence for staff.

Example result: 30 person firm cut hiring time 50 percent, reduced early turnover, and closed compliance gaps that could have led to penalties. Retention plan in place for senior staff.

Standard Package

$3,700/month
20 hours per month
$185/hour • 60 to 120 days
  • Handbook and policy refresh for your markets
  • HRIS workflows for onboarding and PTO
  • Performance cadence tied to matter cycles
  • Manager toolkits for partners and leads

Growth Package

$5,550/month
30 hours per month
$185/hour • 60 to 120 days
  • All Standard features
  • Recruiting process for associates and staff
  • Retention strategy for senior roles
  • Compensation bands and benchmarking by role
Growth Operations

Growth Ops for Law Firms

"Proposals and engagement letters are inconsistent. Win rates are low. We look smaller than we are."

Build a repeatable pursuit engine. We sharpen positioning, standardize proposals and engagement letters, build a case library, and install go or no go criteria. Focus on your segments and referral channels with simple follow up cadence.

Example result: Boutique firm improved win rate from 18 percent to 38 percent. Proposal build time cut by more than half. Referral follow up cadence installed.

Standard Package

$3,700/month
20 hours per month
$185/hour • 90 to 180 days
  • Proposal and engagement templates
  • Messaging and competitive positioning
  • Case study library and bio bank
  • Pipeline tracking and follow up cadence

Growth Package

$5,550/month
30 hours per month
$185/hour • 90 to 180 days
  • All Standard features
  • Go or no go criteria and win rate tracking
  • Competitor scan by practice area
  • Referral and partner pursuit routines
Strategy & Leadership

Strategic Advisory

"Succession is coming. Growth choices feel isolating. We are stuck between $3M and $10M."

A focused sounding board for managing partners and owners. Monthly sessions on pricing, practice mix, partner comp mechanics, succession, and buy or build choices.

Example result: Guided owner through a small acquisition and 12 month integration plan. Clean handoffs and unified pricing inside six months.

Advisory Retainer

$3,700/month
20 hours per month
$185/hour • Ongoing
  • Monthly strategy session with action recap
  • Scenario planning for growth and succession
  • Roadmap tied to capacity and cash
  • On call input for urgent issues
Crisis & Turnaround

Interim Leadership

"A partner left. A key client is at risk. Cash is tight. Staff are nervous. We need stabilization fast."

Short term leadership to triage, stabilize, and transition. We focus on cash preservation, client retention, team communications, and the critical moves that reset the system.

Example result: Stabilized a $7M firm in 45 days during sudden leadership change. Retained key staff and clients. Restored billing cadence.

Remote Stabilization

$7,400/week
40 hours per week
$185/hour • 4 to 10 weeks
  • Rapid assessment and triage
  • Cash preservation and AR sprint
  • Client and team communications
  • 30 to 60 day stabilization plan

Hybrid with Onsite

$9,250/week
40 hours + travel
$185/hour + expenses • 4 to 10 weeks
  • All Stabilization features
  • Onsite presence 1 to 3 days per week
  • Direct client and partner meetings
  • Transition plan to permanent leadership
Starter Option

30-Day Diagnostic Sprint

"I want to see results before committing to 90 days. What is the biggest leak right now?"

Prove fit, see results, then decide. We are in your business systems, not your matters. We do not give legal advice. We fix operating cadence. We focus on invoice rhythm, realization, collections, intake, staffing visibility, or trust reconciliation routines. At the end you get a working system, an ownership checklist, and video walkthroughs. From there, continue at $3,700 per month or run with it yourself.

Sprint

$2,775
15 hours total
$185/hour • 30 days
  • Baseline diagnostic (AR, WIP, realization, collections, intake, trust routines)
  • One system built and piloted
  • Two video walkthroughs for your team
  • Choose to extend, sustain, or pause

Common Questions from Law Firms

Do you provide legal services?
No. We build the operating, finance, and people systems that make your legal services profitable and compliant. Your attorneys practice law. We handle cadence, routines, and leadership.
Do you have experience with our practice management software?
We do not claim deep experience with specific law firm platforms. We deliver through read only or export based workflows. Your admin exports reports and transactions from your system. We transform and document. Your team applies changes in your system with our step by step instructions and screen recordings. When admin access is granted, we configure within your environment.
Do you actually do the work in our systems?
Yes, when access is provided. We build dashboards, reports, and SOPs in QuickBooks, Microsoft 365, and your document environment, and we coordinate with your case management system via exports. Deliverables live in your environment.
What happens after the 30 day sprint?
You keep the working system, ownership checklist, and walkthroughs. Continue monthly for additional systems, or pause and run it yourself. No lock in.
What happens at approximately 90 days?
At approximately 90 days you receive a results scorecard, an ownership transfer checklist, and next step options. Stop, extend, or sustain.
How do you pick what to fix first?
Baseline review of AR aging, WIP, realization and collections, intake and conflicts, staffing visibility, and trust accounting routines. Plus interviews with partners and staff. We rank leaks by impact and ease. You approve the priority.
Will you replace our CPA or legal software?
No. Your CPA closes the books and files taxes. Your attorneys and staff run delivery in your case management system. We lead the operating and financial systems those teams rely on. Cash forecasting, realization and margin views, AR cadence, pricing hygiene, and trust routines.
How do you work without adding a license?
Many clients prefer not to add a seat. We can deliver with read only or export based access. You or your admin export reports and transactions. We transform and document. Then we hand back import files, SOPs, and step by step instructions your team applies. When a change must be done in app, we provide a walkthrough or screen recording for your admin to execute.

See case studies • How we work in detail

How We Work

We build audit ready operating systems your team can run without us.

1
Assess and Align
Review AR, WIP, realization, collections, intake, staffing, and trust routines. Interview partners and leads. Rank leaks by impact.
2
Design and Build
Create simple playbooks, dashboards, and workflows. Pilot with one practice group. Refine. Scale to the firm.
3
Transfer and Scale
Name owners. Lock cadence. Document on one page. Video walkthroughs. Coach until it holds.

Fixed project, monthly retainer, or MSA with task orders. We work the way law firms buy.

Ready to stop the leaks?

Book a 15 minute fit check or email a question. No slide deck. No pressure. Straight answers.

Book a 15 minute fit check Email a quick question